The Fundraiser/Event Coordinator will oversee the planning and execution of UpsideDown Moments’ fundraising events. We currently have 3 planned each year. A Bingo in the Winter, Loudoun KidzFest in the spring and a Gala of some sort in the fall. This role ensures every detail—from sponsorship outreach to thank-you follow-ups—is managed with care and professionalism to maximize impact and community engagement.
Key Responsibilities:
Event Planning & Logistics: Identify and secure event venues, coordinate setup and layout, and ensure all event details run smoothly.
Sponsorship Coordination: Track sponsorships, maintain communication with sponsors, and ensure proper recognition before, during, and after the event.
Donated Items Management: Solicit and track donated items for raffles, auctions, or giveaways; organize acknowledgment and documentation of all contributions.
Vendor & Partner Communication: Serve as the primary point of contact with vendors, entertainment, and community partners to keep all event communications on schedule.
Guest & Donor Communication: Support invitations, confirmations, and post-event thank-you messages to guests and supporters.
Budget Oversight: Assist with tracking event expenses to ensure responsible use of funds.
Ideal Skills and Qualities:
Team player with strong organizational and communication skills
Experience managing multiple deadlines
Friendly, professional demeanor
Passion for community impact and supporting foster and aged-out youth
Interested in applying, send a cover letter and resume to becky@upsidedownmoments.org
