Needs From: Loudoun Cares

Location: Hybrid (Remote with occasional in-person events/meetings in Loudoun)

Hours: Part-time (Approx. 8–12 hours/month)

Compensation: Team Lead Volunteer 

Overview

UpsideDown Moments is seeking a detail-oriented, creative, and organized individual to manage the communication channels that connect us with the community. The Communications & Outreach Coordinator will support our mission by maintaining our online presence, creating outreach materials, and helping us engage supporters through email and social media. We have 2 volunteers that will report to this lead role.

Social Media Management

Develop and schedule engaging content across Facebook, Instagram, LinkedIn, and other platforms.

Monitor engagement and respond to messages/comments promptly.

Track analytics to inform future strategies.

Email Campaigns & Newsletters

Design and send monthly email newsletters using Wix.

Create targeted email campaigns for events, donation drives, or announcements.

Design & Print Materials

Create flyers, postcards, and other promotional materials as needed.

Collaborate with staff to ensure materials align with event goals and branding.

Participation & Collaboration

Attend one UpsideDown Moments event annually to capture content and engage with the community.

Participate in monthly virtual or in-person team meetings to stay aligned with organizational goals.

Experience in communications, marketing, graphic design, or related field (professional or volunteer).

Proficiency in Canva, and social media platforms.

Strong writing and editing skills.

Organized, proactive, and able to work independently with minimal supervision.

Passion for serving youth in foster care and aged-out populations.

Basic photography or video editing

Experience with website updates (Wix preferred)

Send your resume to becky@upsidedownmoments.org

The Fundraiser/Event Coordinator will oversee the planning and execution of UpsideDown Moments’ fundraising events. We currently have 3 planned each year. A Bingo in the Winter, Loudoun KidzFest in the spring and a Gala of some sort in the fall. This role ensures every detail—from sponsorship outreach to thank-you follow-ups—is managed with care and professionalism to maximize impact and community engagement.

Key Responsibilities:

Event Planning & Logistics: Identify and secure event venues, coordinate setup and layout, and ensure all event details run smoothly.

Sponsorship Coordination: Track sponsorships, maintain communication with sponsors, and ensure proper recognition before, during, and after the event.

Donated Items Management: Solicit and track donated items for raffles, auctions, or giveaways; organize acknowledgment and documentation of all contributions.

Vendor & Partner Communication: Serve as the primary point of contact with vendors, entertainment, and community partners to keep all event communications on schedule.

Guest & Donor Communication: Support invitations, confirmations, and post-event thank-you messages to guests and supporters.

Budget Oversight: Assist with tracking event expenses to ensure responsible use of funds.

Ideal Skills and Qualities:

Team player with strong organizational and communication skills

Experience managing multiple deadlines

Friendly, professional demeanor

Passion for community impact and supporting foster and aged-out youth

Interested in applying, send a cover letter and resume to becky@upsidedownmoments.org

UpsideDown Moments is giving our box truck a fresh new look — and we need your help to make it shine!

We’re looking for volunteers to help with:

✨ Cleaning out and organizing the inside of the truck

Our team sorts donations into two categories: keep and toss. The ‘keep’ items are items we can distribute to those in need, and the ‘toss’ items are items we cannot distribute due to wear and tear or stains, we offer these as 'free play clothes' on Facebook. We strive to provide the best quality items to those who need them most.

Our Seasonal Basics event is October 4th, and we are preparing to provide children in foster care, and children whose family is experiencing financial insecurities with the essentials they need for the season ahead. Currently we have 135 kids registered, but we expect about 100 more. Right now, we are seeking donations of clothing sizes 0–Large to make sure every child has something warm, comfortable, and new-to-them.

✨ Every shirt, jacket, and pair of pants donated makes a difference for a child who deserves to feel cared for and confident.

Together, we can keep kids cozy and cared for this fall. Thank you for being part of this mission! 

UpsideDown Moments is seeking dedicated volunteers to assist with picking up larger clothing and furniture donations from our generous donors. As a Transporter/Driver, you will:

    •    Coordinate with donors to schedule pickups
    •    Safely load and transport items to our headquarters in Hamilton
    •    Represent UpsideDown Moments with professionalism and kindness

This role is perfect for individuals with a vehicle capable of transporting larger items who are passionate about making a tangible difference in the community. Join us in helping provide essential resources to those in need!